Cindy Alvarez

The “Do”s and “Don’t”s of Cold Emailing (2014)

In order to learn what you don't know, you need to talk to people you don't know.

This often requires "cold-emailing" (the digital equivalent of cold-calling) -- and that makes most people uneasy. After all, no one likes telemarketers. No one likes spam. None of us wants to be like those people.

So, DON'T:

Let me offer some examples.

Don't brag. Talking about how you've raised $5M or worked with professors at Yale may seem like a good idea -- it grants you credibility, right? It also wastes my time. All I care about, as a customer, is how you can help me.

Don't assume I know you. If I signed up for your beta version a year ago, I don't remember what your product is or what it does. If we met at a conference three months ago, I probably can't associate name and face. Remind me, briefly, why you're reaching out.

Don't forget that your email will probably be opened first on a mobile device. A "short" email in your web browser looks like an endlessly scrolling manifesto on my iPhone screen. I probably won't even get to your 'ask' before I hit delete. (As of Q4 2014, 65% of emails are opened first on a mobile device!)

Don't ask for multiple things. If you ask me to do A OR B OR C, you're asking me to think a lot. Especially if I'm reading this email on my phone! Pick ONE thing you need -- an interview or a tweet or a survey completion, etc. -- and ask for only that one thing. Then my decision is much easier -- I can quickly reply "yes" or "no" with one thumb.

So what should you do instead?


And probably the most important "Do":

Field test your email.

Your email sounds great to you. You've worked hard on it. But for that exact reason, you won't notice if there is some confusing bit or weird connotation that could be avoided with a better word choice.

1) Read it out loud. Does it sound natural? If not, revise.


2) Send it to a friend at another company. Don't warn them it's coming, just send it. (You want their unprepared first impression of it).

Then call or text them and say "hey, I sent you an email. Did it sound OK to you?" That person is much more likely to notice things like it being too long or blathery or just sounding 'off', and then you don't waste any potential-customer goodwill.

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